The Role

Main Duties and Responsibilities:

1. Purchase Ledger
• Maintain the accuracy and integrity of supplier master files and the purchase ledger on the computer system.
• To complete accuracy, check on invoices in relation to cross calculations, VAT calculations and totals.
• To match stock invoices to an approved purchase order and a Goods Received Note on a prompt basis. Ensure invoiced unit, cost price agree to purchase order. To accurately code invoices for posting to nominal ledger.
• To request credit notes and ensure correct credit is received for all overcharges, quantity difference between invoices and GRN and for product returns.
• To ensure all overhead invoices are approved by a manager prior posting to the system.
• To ensure that all approved invoices are posted to the computer system on a daily basis.
• Responsible for the filing and the maintenance of the creditor invoice files. Complete regular audit checks on the purchase invoice files to ensure correct numeric control.
• Reconcile Creditor statement prior to payment on a monthly basis.
• Prepare Creditors payment listing, arrange cheque signings and liaise with Suppliers on all queries.
• Create payment file for bank processing
• Responsible for the accurate and timely administration of all purchase orders, receipts and supplier payments as well as investigation and resolution of anomalies
• Resolve supplier and PO issues prior to escalation where possible
• Support the logistics for incoming oil deliveries
• Support new changes & updates to process and systems
• Complete month end reports and procedures.

2. Purchase Orders.
• On receipt of an approved purchase requisition, raise purchase order, on SAGE, on a prompt basis and ensure purchase order is approved prior forwarding to supplier.
• Monitor MRP and prompt buyers to order when appropriate
• Plan arrange & support logistics of inbound orders
• Monitor inbound logistics

3. Stocks
• Generate a GRN on SAGE based on a signed supplier delivery docket.
• Update incoming inspection reports on excel spreadsheet. Is this still required with SAGE?

4. Vies & Intrastat
• Assist in the preparation of revenue returns – Intrastat and VIES by due date.

5. Sales Ledger / Sales Order processing.
• Provide assistance to sales order processing when sales office is busy by taking phone calls, recording sales orders etc.

6. Operations Duties
• Copy info of daily despatches to courier
• Generate and validate all paperwork for despatches daily

7. Other Duties
• Responsible for the generation and prompt monthly reporting of the miles per gallon for specified company vehicles.
• Management of visitor badges and visitors who call to the company.
• To review company controls and procedures on a continuous basis and ensure proper and adequate controls are in place.
• Assist in internal & external Audits – ref ISO9000
• To follow all relevant safety practices and procedures and to maintain workplace in a neat and tidy condition.
• To ensure that all reports/duties for which you have responsibility are prepared according to agreed timetable.
• To complete miscellaneous duties as assigned from management.

Ownership of

Purchase Ledger
Purchase orders
Manage supplier relationships.
Payments
Inbound Logistics
Planning/coordination of all inbound customs/transport and logistics
Review and improve flow/process for inbound procurement and logistics

Customs management
Assist in the preparation of revenue returns
Assist in counter sales when required
Holiday cover for Sales & Credit Control
Support/cover cash receipting
Social media ownership
Plan & execute social media campaigns
Administer website back end content and front end

 

The Person

• 3+ Years experience in a similar role

• Excellent knowledge of Microsoft Office and experience with relevant accounting software (e.g. SAGE 200 MRP).
• A proven track record of driving projects and new systems implementation
• A strong working knowledge of core accounting principles and functions and reporting obligations. Working knowledge of all statutory legislation and regulations.
• Commercial acumen and sound judgement.
• Well organised and able to prioritise work to meet deadlines. Excellent attention to detail and analytical skills.
• Excellent communication and interpersonal skills, both written and verbal with good presentation ability.
• Adaptability and resilience with high standards of accountability.

The Package

Permanent Role

Office Based

Salary Negotiable DOE