The Role

Position: Finance & Operations Manager

Location: Hybrid Dublin 8

Interim role to start in January

 

Purpose of the Role

This is an exciting opportunity to join a small dynamic team and play a key role in supporting the  financial and operational activities. Reporting to the CEO, the Finance and Operations Manager will manage the overall operations , including: finance, office management, human resources and governance

Finance
● Oversee all financial management, including budgeting, forecasting, reporting, payroll, expenses, and financial transactions, ensuring accurate record-keeping.
● Deliver regular, accurate, and clear monthly financial reports and analysis to support effective decision-making.
● Prepare and review the annual budget, cash flow forecasts, and long-term financial plans in collaboration with the CEO and team.
● Oversee the preparation and timely submission of financial statements and annual report, ensuring compliance with Irish charity law and financial regulations, including SORP.
● Ensure financial policies and procedures are in place, followed, and aligned with best practices in financial management.
● Liaise with members, institutional funders, and grant-making bodies on fees, grants, and related financial matters.
● Lead the tender processes, where necessary, and ensure service contracts are in place.

 

Governance

● Ensure full compliance with Irish charity law, tax obligations, and all regulatory requirements, including all statutory filings and notifications with the Companies Registration Office, Charities Regulatory Authority, and other relevant bodies.
● Oversee the organisation’s risk register, proactively identifying and mitigating financial and operational risks.
● Support the Board of Trustees and committees in maintaining high standards of governance and financial oversight.
● Coordinate meetings of the General Assembly, Board, and sub-committees (FARC, Governance), ensuring accurate records and timely documentation.
● Maintain statutory and governance records, including minutes, member and director registers, and declarations of interest in line with policy.
● Coordinate the due diligence process for Membership applications, in collaboration with the Head of Membership Engagement.

Operations
● Oversee day-to-day operations, including office administration, HR, IT, and logistics, ensure a safe, efficient, and well-functioning workspace.
● Identify areas for operational improvements and implement streamlined processes to ensure greater efficiency and effective office systems.
● Regularly review organisational policies and processes that support daily operations and meet all regulatory requirements, and communicate changes to the team as appropriate.
● Oversee and maintain office facilities, procurement and equipment, including managing the IT service provider.
● Support CEO in annual planning processes, including arrangements for the team and Board offsite meetings, and away days.
● Manage office stock, equipment, and supplies, maintaining effective control systems for stationery, furniture, and IT assets.

HR
● Advise on and implement effective HR policies and practices to optimise staff performance and engagement.
● Support and induct new team members, ensuring understanding of Dóchas policies and procedures.

The Person

Experience
● Minimum of three years’ experience in financial and operational management with experience in a senior role, ideally in the not-for-profit or charity sector.
● Experience in not-for-profit financial management, including a strong understanding of SORP and charity law in Ireland.
● Accounting qualification (ACA, ACCA, CIMA or equivalent) with experience in charity finance
● Demonstrated understanding of the governance and operational standards required by non-profits / charities.
● Strong track record in managing budgeting, forecasting, financial reporting, and analysis, with experience working closely with Boards and senior management teams.

Desirable:
● Proficiency in accounting software (e.g. Sage) and Salesforce systems.

The Package

Nature of contract: This role is full time, 40 hours per week.
Normal office hours are 09:00 – 17:00 including one paid hour for lunch.
Holidays: 25 days annual leave plus Good Friday, and half day Christmas Eve.
Hybrid Policy: Core 2-3 days in Dublin office with flexibility for events/key meetings on other days.