The Role
Leinster Appointments is currently recruiting for a permanent, full time Office Administrator in South Co. Dublin
Permanent full time role
Fully office based
€36,000
Key Responsibilities
- Log incoming calls and jobs accurately on the company’s job management system.
- Assign reactive maintenance tasks to the appropriate in-house staff member or subcontractor.
- Liaise closely with the Scheduler to ensure jobs are progressed and completed within the required timeframes.
- Provide clients with regular updates on the progress and status of their jobs.
- Follow up on required paperwork and associated costs, ensuring jobs are progressed to the stage where they are ready for invoicing.
- Submit costs to clients for approval where additional or follow-on works are required.
- Ensure all relevant job documentation is received, completed accurately, and closed off correctly.
- Liaise with the Finance team in relation to completed works and the raising of sales invoices.
The Person
- Previous experience within facilities management, building maintenance, or a similar environment.
- Strong administrative and organisational skills, with proven experience managing multiple tasks effectively.
- Highly organised, with good common sense and sound judgement.
- Ability to work effectively and remain organised in a busy, fast-paced environment.
- Strong customer service skills with a client-focused approach.
- Confident and comfortable using job management systems and other IT systems.
