The Role

Leinster Appointments is currently recruiting for a permanent, full time European Coordinator role in Co. Cavan. 

This is a permanent, full time role

Fully office based

€40,000 - €50,000 DOE 

8am - 5pm, 3pm finish on a Friday 

Key Responsibilities

• Coordinate staff travel, accommodation, and car hire arrangements across various projects and office locations.
• Oversee the efficient operation of the Administration and Time Management teams.
• Manage general office and administrative functions.
• Provide support to operational and project teams with project setup activities, including liaising with local authorities and coordinating subcontractor onboarding.
• Assist Directors and the Senior Leadership Team with daily operational responsibilities.
• Prepare professional correspondence, proposals, reports, and presentations.
• Coordinate compliance activities across multiple European locations.
• Manage ShareFile access, compliance systems, and project-related documentation.
• Support HR with employee transfers and associated documentation.
• Liaise with accountants, tax advisors, insurance providers, and other external consultants.
• Prepare and maintain documentation required for audits and compliance reviews.
• Collaborate closely with HR and Health & Safety teams to ensure policies and procedures are current and compliant.
• Ensure all project start-up requirements are coordinated and completed within required timelines.
• Maintain subcontractor compliance records and insurance documentation.
• Carry out expense compliance checks and related administrative tasks

The Person

• Demonstrated experience supporting senior management within a fast-paced office or operational environment.
• Previous administration or coordination experience within construction, engineering, or project-focused industries would be beneficial, though not essential.
• Strong working knowledge of Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, OneNote, and SharePoint.
• Excellent organisational and multitasking skills with a high level of attention to detail.
• Ability to work independently, use initiative, and effectively manage competing priorities.
• Professional, confident, and effective communication skills.
• Comfortable working in a dynamic and fast-evolving environment.
• Strong problem-solving abilities with the capability to support operational improvements and change management initiatives.