HR Coordinator with Payroll

The Role

HR Coordinator with Payroll

Kells, Co. Meath

Permanent, Full time

Office based

Salary: €35,000 - €40,000 DOE

Hours: Mon to Thurs 9 – 5pm, Fri 9 – 4pm

HR Administration

Assist in processing new starters, leavers and variances. Setting up for payroll.
Set up new starters on clock-in machines.
Assist in processing employee contracts and addendums to ensure HR filing is up to date.
Maintain accurate employee records, including personal information, attendance, leaves, and benefits.
Assist in the recruitment process by posting job openings, scheduling interviews, and conducting background checks.
Assist in handling employee inquiries regarding HR policies, procedures, and benefits.
Assist in administering employee benefits programs, including health insurance, retirement plans, and other benefits.
Assist in tracking long service, birthdays, absence, disciplinaries, leaves, probations and performance reviews, chasing paperwork as required.
Support managers with taking and typing notes at investigations, grievance and disciplinary meetings.
Support with implementation of Company Policy & Procedures.
Be flexible to carry out other duties as requested by the HR Manager.

Payroll Processing

Manage end-to-end weekly payroll processing activities, including data entry and verification.
Ensure compliance with relevant laws and regulations regarding payroll reporting and taxation.
Address any payroll-related inquiries or discrepancies from employees in a timely and professional manner.
Collaborate with HR & Finance departments to collect information for payroll inputs, reconcile payroll data and resolve any discrepancies.
Resolve payroll-related queries from employees and offer guidance and support.
Lead efforts to streamline the payroll process including control and automation improvements
Ensure timely and accurate payroll tax filings and submissions.
Prepare and present payroll-related data reports as needed by Management
Be prepared to assist in payroll related projects as assigned by Management.

Compliance and Reporting

Stay updated on changes in labor laws, tax regulations, and other relevant legislation affecting payroll and HR practices.
Prepare and submit required reports to regulatory agencies, such as tax filings and compliance reports.
Assist in audits of payroll and HR records, ensuring accuracy and compliance with internal policies and external regulations.

GDPR

Ensure General Data Protection Regulation (GDPR) provisions are maintained in the interest of the company and legislation.
Act as an advocate for issues relating to data protection and privacy, including raising awareness, promoting good practice and challenging poor practice.
Ensures the organisation is complying with GDPR's requirements, report data breaches appropriately if they occur within as per GDPR requirements.

Qualifications

Bachelor degree in one of the following; Human Resources, Business Administration. CIPD desirable but not compulsory.
2 to 5 years, proven experience in payroll processing and HR administration.
Experience working in a fast-paced, dynamic environment.
Experience with process improvement and streamlining payroll and HR procedures.
Strong knowledge of payroll systems and software.
Familiarity with employment laws, regulations, and compliance requirements.
Excellent attention to detail and accuracy in data entry and record-keeping.
Strong communication and interpersonal skills.
Ability to handle confidential information with discretion and integrity.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).