The Role
Leinster Appointments is currently recruiting for a permanent, full time Travel Coordinator role in Ballymount, Dublin 22.
This is a permanent, full time role.
Fully office based
Salary guide €40,000 - €45,000 DOE
Key Responsibilities
- Responsible for organising travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
- Manage the primary travel email inbox by monitoring incoming messages and prioritising emails, and promptly forwarding them to the appropriate team members or departments as needed
- Ensure clear and timely communication between head office and approvers/on-site offices
- Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
- Oversee and support travel operations in Ireland and across European project sites
- Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
- Monitor and ensure compliance with all travel requests
- Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
- Maintain accurate records of all travel-related bookings
- Prepare high quality reports as required
- Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
- Assist the other areas of the Travel Department as required
The Person
- Previous experience in travel industry - Leisure or Corporate (high volumes)
- Experience managing travel across multiple locations is highly advantageous
- Self motivated, organised individual with the ability to manage multiple priorities in a fast-paced environment
- Excellent communication skills (verbal & written) with the ability to engage with international suppliers, employees, and internal teams
- High attention to detail with strong administrative skills, including proficient in Microsoft Office, particularly Excel and Outlook
- Ability to work independently while contributing to a wider operations/travel team
- Awareness about international travel regulations
