The Role

Leinster Appointments is currently recruiting for a permanent, full time Sales Coordinator in Maynooth, Co. Kildare.

This is a permanent, full time role 

Fully office based 

8am - 5pm Monday - Friday 

€35,000 - €40,000 DOE 

Main duties: 

• Ensure company policies and procedures are communicated and followed within the Business Unit.
• Help maintain a safe working environment by ensuring health and safety policies are followed across the business.
• Arrange and coordinate all Contract Review Meetings throughout the year.
• Use the CMMS system and SFG20 software (training provided).
• Complete the monthly Business Unit Review Pack before review meetings.
• Manage QHSE reporting, including hazards, audits, reports, and other related records.
• Complete and maintain the annual Audit Schedule.
• Submit holiday requests through the Workday system.
• Work with HR to keep staffing information and contract structures up to date.
• Assist with organising events when required.
• Support Operational Managers and work closely with colleagues to help the business run effectively.
• Promote and support the core values of TSL FM.
• Assist with business communications, including meetings, reports, briefings, correspondence, and other updates.
• Support the Sales Team by assisting with sales opportunities and administrative tasks throughout the sales process.
• Complete Pre-Qualification Questionnaires (PQQs) and arrange for Non-Disclosure Agreements (NDAs) to be signed.
• Maintain filing systems, service reports, and maintenance schedules.
• Assist in preparing sales and tender documents, including ITTs, RFPs, RFIs, and sales brochures.
• Arrange sales meetings and appointments for senior management when required.
• Liaise with subcontractors and Business Development Managers to obtain competitive pricing for sales opportunities.
• Support the mobilisation of new contracts and projects when needed.
• Prepare KPI reports and performance dashboards for the Business Unit.
• Monitor sales-related expenses, invoices, and budget information.

The Person

• Good knowledge of facilities and property management.
• Strong written and verbal communication skills.
• Ability to accurately manage paperwork and office administration.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience working in a busy office environment and supporting day-to-day operations.
• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• At least 2 years' experience in an administrative or coordination role, preferably within facilities management or a service-based industry.
• Able to work independently as well as part of a team.