The Role

Leinster Appointments is currently recruiting for a permanent, full time HR / Recruitment Administrator in Co. Kildare.

Permanent, full time role

Fully office based

Salary up to €35,000 

Main duties: 

• Advertise and maintain internal and external vacancies across relevant platforms, including Indeed, LinkedIn and the company website, ensuring all job postings are accurate and up to date.
• Review and maintain vacancies within Core Recruit, ensuring job descriptions and all associated information are complete and accurate before publication.
• Manage the Careers email inbox and respond to relevant recruitment queries.
• Monitor and manage candidate applications received through the Careers inbox, Indeed and LinkedIn, ensuring all applications are accurately uploaded to the appropriate HR systems and recruitment folders.
• Create recruitment folders following role approval and share them with the Hiring Manager and Talent Acquisition Specialist. Rename and organise documentation as required to maintain consistency.
• Liaise with the Talent Acquisition Specialist before advertising to verify that all vacancy details are complete, accurate and current, ensuring roles are advertised internally for five days.
• For external recruitment campaigns, confirm with the Talent Acquisition Specialist whether vacancies should be advertised through job boards or recruitment agencies. Where agencies are required, consult the approved supplier list and distribute vacancies to the relevant agencies.
• Work closely with Hiring Managers to review candidates, gather feedback and agree on next steps throughout the recruitment process.
• Coordinate interview arrangements by confirming Hiring Manager availability and scheduling interviews between candidates and interview panels, making adjustments where necessary.
• Ensure all recruitment documentation, including candidate details, interview notes and feedback, is accurately recorded and maintained within recruitment folders, following up with managers where required.
• Maintain accurate and up-to-date candidate records within Core Recruit.
• Maintain regular communication with Hiring Managers throughout the recruitment process, providing timely updates on candidate progress at each stage.
• Consolidate and communicate interview feedback from relevant stakeholders.
• Provide clear and accurate updates on recruitment pipeline status to support informed hiring decisions.
• Follow up with Hiring Managers to ensure interview notes and feedback are recorded in Core Recruit within the required timeframe.
• Obtain candidate references where required.
• Monitor and follow up on Employee Action Requests (EARs), ensuring timely approvals and obtaining the necessary management sign-offs.
• Forward approved EARs to Payroll and prepare accurate employment contracts for successful candidates.
• Issue employment contracts and onboarding documentation through electronic signature platforms.
• Set up new employees on Social Hub and distribute the relevant introductory email and access link.
• Send onboarding communications to Hiring Managers to support the successful integration of new employees.
• Establish and maintain accurate employee records, ensuring contracts, CVs, references and EARs are completed, securely filed and consistently updated on the HR system.
• Support the transition of agency workers into permanent employment.
• Review, maintain and update recruitment documentation and materials, including templates.
• Identify opportunities to streamline recruitment procedures and improve operational efficiency.
• Review employee leavers on a weekly basis, issue exit interviews where appropriate and share responses with the Talent Acquisition Specialist.
• Coordinate exit interviews, including issuing first, second and third follow-up reminders and making telephone calls where necessary.
• Maintain the exit interview tracker and update dashboard information to ensure data accuracy.
• Generate reports from Core HR and other HR systems as required.
• Analyse and maintain recruitment and HR dashboard data, including exit interviews, talent acquisition and employee leavers.
• Provide administrative and coordination support to the HR team for roadshows and related activities

The Person

• Full clean driving licence and access to own transport are essential.
• Minimum of two years' experience in a similar recruitment or HR administration role.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook and SharePoint. Experience with CORE or Power BI would be an advantage.
• Strong problem-solving abilities and logical thinking skills.
• Excellent organisational skills, with the ability to manage competing priorities and work effectively under pressure.
• Self-motivated, proactive and solutions-oriented, with a positive, can-do attitude.
• Excellent interpersonal, communication and presentation skills.
• Strong team player who can also work independently and use their own initiative.
• Energetic, committed, reliable and accountable, with a strong sense of responsibility.