The Role

Leinster Appointments is currently recruiting for a permanent, full time PA role in Co. Kildare.

This is a fully office based opportunity.

Salary up to €60,000 plus bonus, pension, and other benefits.

Main duties:

• Act as key contact between client contacts and the CEO.
• Provide high level secretariat support to key internal and external meetings involving the CEO, including preparing agendas, co-ordinating, etc.
• Prepare for meetings with the Board, sub committees, senior leadership, and management teams (i.e., schedule, prepare logistics and distribute materials for scheduled meetings, liaise with the Company Secretary as appropriate).
• Overall Office Management of a 7 person office.
• To proactively and promptly review and track incoming enquiries such as invitations, complaints, and correspondence, responding directly or advising on responses to the CEO, providing clarity of outcomes/actions.
• Manage incoming and outgoing correspondence (phone calls, post, letters)
• To make administrative arrangements and planning for internal and external meetings and conferences, attending as necessary and to operate a system to ensure the CEO is fully briefed for meetings.
• To prepare correspondence, reports, memos, and presentation material as required, noting the need for accessibility in all documentation from all sources.
• Forward plan with the Chief Executive to ensure actions are completed and meetings are scheduled in the calendar.
• Develop and maintain the CEO’s paper and electronic filing and information systems.
• Maintain a coordinated and up-to-date calendar for the CEO by determining the urgency and nature of requests, making necessary arrangements, and resolving time conflicts. Organise and schedule meetings with employees and external stakeholders.
• Organise and keep track of all projects and files handled by the CEO. Create and maintain databases and tracking systems.
• Booking of all travel arrangements for the Senior Team.
• Being responsible for processing expenses, credit card returns and raising purchase orders and other finance related duties as directed by the CEO.
• To undertake specific areas of responsibility and special projects, as required, to support the CEO.

The Person

• Previous experience in a similar administrative or executive assistant role is required.
• Experience handling confidential information with discretion and professionalism.
• Familiarity with office management procedures and best practices.
• Proficiency in using office software such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills, including the ability to interact professionally with clients, executives, and staff at all levels.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
• Attention to detail and accuracy in all work performed.