HR & Permits Administrator, Contract, D12, Dublin 12

Job Reference 18539
Job type Contract
Location Dublin 12
Salary € 40,000-60,000

The Role

Leinster Appointments is currently recruiting for a Permits Coordinator to join a well-established organisation based in Dublin 12.  This role is working in the HR Department and reporting to the HR Director.

This is a fully office-based, 6-month contract offering standard working hours of Monday to Friday, 9:00am – 5:00pm.

Key Responsibilities

  • Manage permit applications and associated documentation from initiation through to completion.
  • Maintain accurate employee and permit records across internal systems.
  • Ensure all documentation is complete, compliant and submitted within required deadlines.
  • Liaise with employees, managers and external agencies regarding permit requirements and queries.
  • Monitor permit expiry dates and proactively coordinate renewal processes.
  • Update databases, spreadsheets and internal systems with a high degree of accuracy.
  • Prepare reports and maintain confidential records.
  • Provide administrative support to the wider HR and administration teams as required.
  • Ensure all documentation is managed in accordance with company policies and GDPR requirements.
  • Identify and support opportunities to improve administrative processes and efficiencies.

The Person

Candidate Profile

  • Minimum of 2–3 years' experience in a fast-paced administrative role.
  • Excellent organisational and time management skills, with the ability to manage multiple priorities.
  • Strong attention to detail and a high level of accuracy.
  • Proficient in Microsoft Office, particularly Excel, Outlook and Word.
  • Comfortable working across multiple IT systems and learning new software.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with professionalism and discretion.
  • Self-motivated, with the ability to work independently as well as collaboratively within a team.

Desirable Experience

  • Previous experience in HR administration, compliance, immigration or permits administration.
  • Experience maintaining employee records and using HRIS systems.
  • Knowledge of employment documentation and right-to-work processes.

The Package

€40,000 - €45,000

6 month contract

Fully Office Based 

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