The Role

Leinster Appointments is currently recruiting for a permanent, full time Fleet Coordinator in Dublin 12.

This is a permanent, full time role

Fully office based

Salary €40,000 - €45,000 DOE

Main duties:

• Managing the day-to-day fleet operations for a fleet of 200+ vehicles across multiple European locations
• Coordinating vehicle allocation for employees travelling to international project sites.
• Arranging vehicle hire, leasing, renewals and off-hire processes across various countries.
• Liaising with fleet providers, leasing companies and local suppliers to ensure cost-effective fleet solutions.
• Monitoring vehicle usage, servicing schedules, inspections, insurance and compliance requirements.
• Managing breakdown assistance, repairs, maintenance bookings and replacement vehicles where required.
• Tracking fleet-related costs and assisting with budget control and cost-saving initiatives.
• Maintaining accurate fleet records, documentation, contracts and reporting systems.
• Coordinating with internal travel teams regarding employee mobility and project requirements.
• Ensuring compliance with local transport regulations, licensing and company policies across multiple jurisdictions.
• Supporting employees with fleet queries, fuel cards, toll accounts and vehicle-related administration.
• Reviewing supplier performance and negotiating with vendors where required.
• Assisting with travel coordination including accommodation and flight arrangements for project personnel when necessary.
• Producing fleet utilisation and operational reports for management.
• Managing the onboarding and offboarding process for company vehicles and drivers.

Main requirements:

• Previous experience in fleet coordination, fleet administration, travel coordination
• Experience managing multiple vehicles across various locations would be highly advantageous.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills with the ability to liaise with international suppliers, employees and internal departments.
• Strong administrative and coordination skills with high attention to detail.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Experience dealing with vehicle leasing companies, fleet providers or travel suppliers is desirable.
• Ability to work independently while also collaborating as part of a wider operations/travel team.
• Strong problem-solving skills and ability to respond quickly to operational issues.
• Experience maintaining records, tracking costs and producing reports.
• Knowledge of vehicle compliance, servicing schedules and fleet documentation would be an advantage.
• Comfortable working across multiple European regions and coordinating with international teams.
• Full clean driving licence desirable.
• Experience in construction, engineering, utilities or project-based environments would be beneficial.