The Role

Customs Administration Assistant 

Location: Newcastle, Co. Dublin (own transport preferable)
Job Type: Full-Time / Contract position (Maternity Leave cover)
Salary: €35,000 - €37,000 DOE

We are currently seeking a highly organised and detail-oriented Customs Clearance Transport & Logistics Clerk to join our client's growing operations team based in Newcastle, Co. Dublin.

The successful candidate will play a key role in managing import/export documentation, ensuring customs compliance, and coordinating transport operations across Ireland, the UK, and Europe.

Key Responsibilities Customs & Compliance

• Prepare, process, and submit import and export declarations accurately and within required deadlines.
• Ensure compliance with Revenue and HM Revenue & Customs (HMRC) regulations.
• Operate and manage customs systems including Thyme-IT and AIS.
• Verify commercial invoices, packing lists, commodity codes, customs values, and origin documentation.
• Liaise with customs authorities to resolve clearance queries, inspections, and discrepancies.
• Maintain accurate customs records in line with audit and compliance requirements.
• Monitor customs and regulatory updates to ensure ongoing compliance.

Transport & Logistics Coordination

• Plan and coordinate transport movements across Ireland, the UK, and Europe.
• Schedule driver assignments, delivery timelines, and load planning.
• Prepare logistics documentation including CMRs, delivery notes, manifests, and transport declarations.
• Ensure all shipments are customs-cleared prior to dispatch where required.
• Track shipments and proactively address delays or operational issues.
• Maintain clear communication with drivers, warehouse teams, customers, and external partners.

The Person

Skills & Experience Required

• 2–3 years’ experience in customs clearance, freight forwarding a MUST
• Strong understanding of UK/EU customs procedures and import/export documentation.
• Familiarity with Revenue and HMRC regulations.
• Experience managing Irish, UK, and European shipments.
• Excellent organisational skills with strong attention to detail.
• Ability to prioritise workloads and meet strict deadlines.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience using customs software systems such as Thyme-IT and AIS is highly desirable.

The Package

What they Offer

• Competitive salary package - €35,000 - €37,000
• 9am - 5pm
• Supportive and collaborative team environment
• Opportunity to develop within a growing logistics operation
• Hands-on experience in international transport and customs coordination