The Role

Job Title: Accounts Payable Administrator (9-Month Contract – Maternity Cover)

Reports to: Accounts Payable Supervisor
Location: Dublin 12 ( Hybrid after training)
Contract Type: Fixed-Term (Maternity Cover, 9 Months)

Role Overview

My client is seeking an experienced Accounts Payable Administrator to join their finance team for a fixed-term contract. The successful candidate will play a key role in the day-to-day operations of a high-volume accounts payable function, ensuring the timely and accurate processing of supplier invoices, reconciliations, and payment runs. This is an excellent opportunity for a detail-oriented individual with strong communication skills who thrives in a dynamic and fast-paced environment.

Key Responsibilities

• Process supplier invoices and credit notes, including review and approval workflows.

• Manage multi-currency payment processing.

• Respond to and resolve supplier queries in a timely and professional manner.

• Ensure adherence to internal procedures and best practices in the AP function.

• Perform AP month-end close activities, including preparation of monthly creditor accruals.

• Reconcile selected balance sheet accounts.

• Investigate and resolve issues with rejected payments.

• Complete supplier account reconciliations.

• Handle intercompany charges and subcontractor tax returns.

• Maintain vendor master data and support data management processes.

• Perform credit card reconciliations.

• Prepare and distribute month-end AP reports.

• Collaborate with other finance teams and provide cross-functional support.

• Carry out ad hoc tasks as delegated by the AP Supervisor.

• Proactively contribute to a strong internal control environment—identify and flag duplicate invoices, potential fraud attempts, etc.

• Work closely with Procurement and suppliers to ensure optimal processes and controls are in place.

• Help maintain payment run schedules and reduce the need for urgent, ad-hoc payments.

• Support the continuous improvement and automation of AP processes, systems, and controls.

• Maintain a strong focus on health and safety in all activities, including reporting any unsafe acts or conditions.

Person Specification

• Minimum of 3 years’ experience in an accounts payable role within a high-volume environment.

• Solid understanding of accounting practices (e.g., invoice processing, journal entries, reconciliations).

• Familiarity with accounts payable and purchasing procedures, regulations, and best practices.

• Hands-on experience using Navision ERP is strongly preferred.

• In-depth understanding of the Procure-to-Pay (P2P) process.

• Proficiency in online banking systems and foreign currency payment processing; experience with sweeping is a plus.

• Strong skills in Microsoft Excel and other Microsoft Office applications.

• Ability to work independently and as part of a collaborative team.

• Excellent verbal and written communication skills.

• High level of accuracy and attention to detail.

• A customer-focused mindset with a proactive approach to issue resolution.

• Experience in a multi-company or group finance environment is advantageous.