The Role
Leinster Appointments is currently recruiting for a permanent, full time Front Office / Facilities Administrator role.
Permanent full time role
Salary €30,000 - €40,000 DOE
Main duties:
- Manage reception duties, visitor coordination, deliveries and general front-of-house administration
- Oversee the daily operations of the studio, ensuring facilities, communal areas and front-of-house functions are maintained to a high professional standard
- Coordinate studio maintenance, repairs and minor improvement works in collaboration with management and external contractors
- Serve as a primary contact for facilities suppliers and service providers, including cleaning, maintenance, security and utility companies
- Coordinate workspace setup, equipment and furniture requirements with Production, Line Producers and IT teams
- Manage studio-arranged crew accommodation, both on-site and off-site, supporting arrivals, departures and changing production requirements
- Liaise with accommodation providers, cleaners, maintenance contractors and other external partners regarding studio-managed accommodation
- Support crew relocation and onboarding by providing guidance on accommodation options outside of those managed by the studio
- Assist new crew members in settling into both the studio environment and the local area
- Arrange business travel and accommodation for Management as required
- Oversee daily studio services, including kitchens, consumables and general office supplies
- Organise internal events and coordinate the studio’s involvement in external events and initiatives
- Work closely with Cartoon Saloon on shared events and collaborative initiatives
- Support the administration and coordination of health and safety systems alongside management and external health and safety advisors
- Assist in maintaining the Safety Statement, statutory records, training documentation and risk assessments
- Act as a local point of contact for health and safety matters, escalating concerns where necessary
The Person
- Minimum of 2 years’ experience in a similar position
- Excellent administrative and organisational abilities
- Experience in event planning and coordination
- Strong time management skills with the ability to prioritise effectively
- Experience assisting with or coordinating workplace health and safety procedures
- Excellent written and verbal communication skills
- Ability to manage multiple tasks in a fast-paced and evolving environment
- Proactive approach to problem-solving, with the ability to anticipate and address facilities-related issues
- Proficient in Microsoft Office applications, including Excel, Outlook and Teams
- Fluent in spoken and written English
