The Role
- Role - Sales Administrator (Maternity Leave contract)
- Location: Baldonnell, D22 (must have own transport to get here)
- Hours: Full-time, Monday–Friday, 8:30am–5:00pm (37.5 hours per week)
We are currently seeking a Sales Administrator to join our client's busy team to cover a Maternity Leave contract. This is a varied role that requires strong organisational skills, attention to detail, and the ability to work closely with internal departments and customers.
Key Responsibilities
Processing Sales Orders
- Receiving sales orders from the sales team
- Creating orders on the operating system
- Issuing deposit invoices where required
- Liaising with the Installations Department regarding job completion
- Issuing final invoices to customers upon job completion
Managing Chargeable Invoicing
- Requesting purchase orders (POs) from customers
- Identifying whether jobs are chargeable or covered under contract/warranty
- Issuing invoices and worksheets for completed “call-out” service jobs
- Liaising with the Service Desk and engineers regarding completed jobs and queries
- Liaising with customers (in conjunction with the Credit Control Department) to resolve invoice queries
- Raising credit notes where required
Customer Contract Processing
- Issuing contract invoices as they fall due (monthly, quarterly, annually)
- Creating contracts for new customers
- Amending existing contracts, including adding or removing equipment
The Person
Skills & Experience
- Previous experience in a sales administration or invoicing role is desirable
- Experience working with a multi-currency system (EUR & GBP) is advantageous
- Knowledge of ROI and NI VAT is beneficial
- Strong working knowledge of Microsoft Office
- Excellent communication and organisational skills
- Ability to work accurately in a fast-paced environment
- MUST have own transport to get to Baldonnell. Office is not on a Public Transport route
The Package
€35,000 - €40,000 depending on experience
