Senior Accounts Assistant

Job Reference	17035
Job type	Permanent
Location	Carlow
Salary	€ 30,000 -40,000, 40,000-60,000

The Role

Senior Accounts Assistant

Carlow – Permanent

Salary: €35,000 - €42,000

Office Based

My client is seeking to appoint an experienced Senior Accounts Assistant on a permanent basis.

Candidates will need to have a minimum of 3 years’ experience in a similar role

Strong Excel skills are required for this role.

Key Responsibilities:

Prepare and reconcile general bank and visa statements;
Maintenance of the sales ledger including preparing monthly billings, processing customer invoices & statements, resolution of queries and client data maintenance;
Debtors Control, Reconciliation and accounts receivables;
Liaise with Customers in reconciling their accounts
Collection of Debtors
Managing Sub Contractors, maintaining & recording up to date documentation as required by sites and correct implementation of RCT
Manage petty cash and general company expenses, including raising PO’s, recording incoming invoices and monitoring and recording of general costs;
Reconciliation of visa & payroll petty cash nominal accounts
Maintenance of the Purchase Ledger including processing of approved invoices to the system, raising & matching purchase orders, vendor data maintenance;
Creditors Control, Reconciliation and preparing accounts for payment;
Liaise with Suppliers in reconciling their accounts
Obtaining relevant Management approvals for all purchases
Provide support & assistance to accounts payable;
Monitor & expedite prompt reconciliation of all accounts;
Liaise with administration team in obtaining all sites supplier documentation, ensuring its accuracy, all data required to issue customer billing
Maintaining, recording and correctly accounting for VAT applicable to various transactions.
Processing bi monthly VAT Returns;
Organise & manage the performance of the year end Stock Take;
Respond to requests by Management regarding financial analysis, financial reporting & special reporting etc.;
Liaise with Contracts Managers, Site Supervisors and administrators to obtain all accounts documentation and resolve accounts queries
Liaise with payroll function to capture all labour data required to issue accurate sales documentation and customer billing
Manage the filing, storage and security of all documents;
Calculation of month end prepayments & accruals;
Provide guidance to and assign tasks to junior accounts team members reverting with feedback on tasks completed following checks
Assist in the preparation of monthly management accounts;
Preparation of month end and year end reporting, accounts and documentation for the Company Auditor to assist with the annual audit;
Accounts tasks to be performed within deadlines as required by Management, Revenue and Company Auditors;
Work with Management and the Company Auditors to ensure an accurate & timely monthly, quarterly and year end close;
Ensure the timely reporting of all required monthly financial information;
Respond to requests from contracts management, supervisors & sales teams regarding tender submissions, quotations, financial information, forms & the like
Ensure all transactions are properly recorded and entered into the computerised system;
Perform other related accounting duties as required