Job Reference 17378
Job type Permanent
Location Carlow
Salary € 30,000 -40,000, 40,000-60,000

The Role

Senior Accounts Assistant

Carlow - Permanent

Salary: 40,000 - €42,000

Office Based Role

 

My client is seeking to appoint an experienced Senior Accounts Administrator on a full-time permanent basis.

Candidates will need to have a strong finance background.

A good working knowledge of Excel would be required for this role

This is an office based role

 

Key Responsibilities:

 

ACCOUNTS

  • Prepare and reconcile general bank and visa statements;
  • Maintenance of the sales ledger including preparing monthly billings, processing customer invoices & statements, resolution of queries and client data maintenance;
  • Debtors Control, Reconciliation and accounts receivables;
  • Liaise with Customers in reconciling their accounts
  • Collection of Debtors
  • Managing Sub Contractors, maintaining & recording up to date documentation as required by sites and correct implementation of RCT
  • Manage petty cash and general company expenses, including raising PO’s, recording incoming invoices and monitoring and recording of general costs;
  • Reconciliation of visa & payroll petty cash nominal accounts
  • Maintenance of the Purchase Ledger including processing of approved invoices to the system, raising & matching purchase orders, vendor data maintenance;
  • Creditors Control, Reconciliation and preparing accounts for payment;
  • Liaise with Suppliers in reconciling their accounts
  • Obtaining relevant Management approvals for all purchases
  • Provide support & assistance to accounts payable;
  • Monitor & expedite prompt reconciliation of all accounts;
  • Liaise with administration team in obtaining all sites supplier documentation, ensuring its accuracy, all data required to issue customer billing
  • Maintaining, recording and correctly accounting for VAT applicable to various transactions.
  • Processing bi monthly VAT Returns;
  • Organise & manage the performance of the year end Stock Take;
  • Respond to requests by Management regarding financial analysis, financial reporting & special reporting etc.;
  • Liaise with Contracts Managers, Site Supervisors and administrators to obtain all accounts documentation and resolve accounts queries
  • Liaise with payroll function to capture all labour data required to issue accurate sales documentation and customer billing
  • Manage the filing, storage and security of all documents;
  • Calculation of month end prepayments & accruals;
  • Provide guidance to and assign tasks to junior accounts team members reverting with feedback on tasks completed following checks
  • Assist in the preparation of monthly management accounts;
  • Preparation of month end and year end reporting, accounts and documentation for the Company Auditor to assist with the annual audit;
  • Accounts tasks to be performed within deadlines as required by Management, Revenue and Company Auditors;
  • Work with Management and the Company Auditors to ensure an accurate & timely monthly, quarterly and year end cose;
  • Ensure the timely reporting of all required monthly financial information;
  • Respond to requests from contracts management, supervisors & sales teams regarding tender submissions, quotations, financial information, forms & the like
  • Ensure all transactions are properly recorded and entered into the computerised system;
  • Perform other related accounting duties as required;

ADMINISTRATION

  • Answering and forwarding incoming calls and emails, promptly, professionally and efficiently;
  • Administrative support to Management and supervisors and sales team;
  • Type, edit, format and proof-read tender documents, reports, quotations and letters to existing and potential clients;
  • Ensure any data is entered correctly into the system
  • Maintain up to date records within an existing filing system;
  • Maintaining an effective and tidy filing system;
  • Provide excellent customer service and respond timely to customer enquiries and accounts queries;
  • Support marketing and tendering initiatives e.g. through the maintenance of contact databases, preparation of email lists etc;
  • Manage office facilities;
  • Purchase office supplies;
  • Manage the repair and maintenance of computer and office equipment;
  • Support and actively maintain the ISO accreditation cycle, preparation for audit and work with our ISO co-ordinators & Auditor to ensure a clean audit
  • Maintain awareness at all times of the potential loss and damage that may occur through the inconsiderate use of Company technology and the risk of virus infection in particular from email attachments or internet links

The Person

Key Skills:

  • Competent telephone manner with clear and precise communication skills;
  • Provide excellent level of customer service to both internal and external clients;
  • Encourage good relations with clients and staff;
  • High Proficiency in Microsoft Office Applications - Word, Excel, Outlook, Power Point;
  • Ability to plan, prioritise and multitask, carry out tasks in an orderly and well structured way;
  • Deadline orientated with the ability to meet multiple deadlines;
  • Excellent proficiency with electronic file management, ROS, internet and online banking;
  • Excellent numeric skills, including high level of accuracy;
  • Co-operative and flexible approach to work, both in terms of time and methods;
  • Maintain strict confidentiality, discretion & professionalism in performing all duties;
  • Demonstrate flexibility in your position and ability to work on your own initiative;
  • Be accurate, focussed and capable of prioritising own work;
  • Reliability and commitment to the Company:
  • Demonstrate sound work ethics;

 

For more information on this role, please contact Damian Ryan.

Tel: 045-988500 / 085-8749410

Apply Now







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