The Role

Leinster Appointments is currently recruiting for a 2 year FTC for a Personal Assistant in Co. Kildare.

Hybrid position - flexible 

40 hour week - 9am - 5.30pm with 30min lunch 

€47,000 - €57,000 DOE 

Main duties: 

• Support effective communication and collaboration between executive leadership and local management teams across various service locations.

• Maintain departmental schedules, including calendars, meeting arrangements, teleconferences, conferences, and travel planning.

• Provide high-level administrative support to senior management and assist in managing interactions between national governance and leadership teams.

• Assist in the monitoring, analysis, and reporting of key performance indicators (KPIs) across operational areas.

• Provide administrative support for and actively participate in senior management meetings.

• Help build and maintain productive relationships with stakeholders to support service delivery.

• Assist in the completion of required documentation for service level agreements with external agencies.

• Support senior leadership in achieving strategic objectives on both regional and national levels.

• Contribute to the implementation of change management initiatives as needed.

• Ensure that contact databases, mailing lists, and filing systems are current and accurate.

• Coordinate capital and minor projects as well as manage facilities and maintenance-related contracts in consultation with leadership.

• Provide support for ICT, procurement, and capital development projects when necessary.

• Undertake special projects and assignments as delegated by senior executives.

• Provide governance and administrative support for board-related activities, including preparation of submissions, papers, and meeting documentation.

• Serve as liaison and minute-taker for advisory forums or stakeholder committees.

• Organise and manage events as required.

• Maintain records of attendance, statistical data, and annual reporting requirements as appropriate.

• Conduct research and provide documentation in support of HR or legal matters, including employment relations or insurance claims.

The Person

• Minimum of 3–5 years' experience in a senior administrative, executive assistant, or operations coordination role.

• Experience working with senior leadership and/or governance structures (e.g., Boards, committees).

• Proven experience supporting high-level meetings, preparing documentation, and minute-taking.

• Experience with project or event coordination.

• Familiarity with managing KPIs, reporting, and stakeholder communications.

• High attention to detail and accuracy.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or data management systems