Job Reference 16412
Job type Contract
Location Dublin 8
Salary € 30,000 -40,000

The Role

HR Temporary Position

City Centre

Immediate start

3-6 months contract

Job Purpose

To provide an efficient and flexible administrative support service to the HR department in an integrated way with the wider organisation.

Core Job Requirements
• To respond in an efficient friendly and appropriate manner to all communications with the office i.e. post, e-mail, telephone, fax and in person.

• To provide administrative support to the Service utilising relevant IT packages, ensuring documents are presented and formatted to a high standard.

• To maintain an up to date and effective filing system.

• To gather information statistics and prepare reports as required, including administration of databases as appropriate to the role.

Requirements Specific to this Post
• To support the HR team in its functions including collating Subject Access/ Data Protection requests.

• Supporting the collation monthly absence returns for all staff in the National Office, ensuring timely entry in the HR system and that all absences have appropriate supporting documentation. Following up with Managers where appropriate.

• To accurately update the HR system to make changes for salary administration purposes.

• To provide administrative support to managers in the recruitment process for the National Office, which may include taking telephone and e-mail queries, distributing appropriate information, logging and collating applications received, booking interview venues, scheduling interviews, preparing interview related correspondence and other administrative duties relating to recruitment as required.

• To carry out administrative tasks in particular to update the HR system as required, issue standard letters, staff vacancy notices, etc under the supervision of the HR Co-ordinator.

• To provide support to the HR team in administrative tasks, to conduct research and collate information as requested by the HR Co-ordinator and HR Partner.

• To support managers in the Pre-school Inspection process, ensuring employee information is available during the inspection.

• To support the HR Partner in the collation of Health & Safety information.

• To become familiar with HR policies to deal with queries from staff and managers or escalate as appropriate.

• Supporting Reception Cover

The Person

The following are essential requirements for this post:
• Good communication and interpersonal skills.
• Fluent written and spoken English.
• Strong awareness of confidentiality and the ability to deal with sensitive queries.
• Teamwork and the ability and willingness to work in collaboration with others.
• Ability to work on own initiative and to consult where appropriate.
• Ability to prioritise competing demands.
• Flexibility and adaptability in terms of tasks and time.

Experience
A minimum of two years’ directly relevant experience is essential.
Experience of working in HR dept. / on HR systems desirable.

Qualifications
The following are essential requirements for this post:
• Junior Certificate or equivalent
• Working ability in IT Systems (including Microsoft Word, Excel, PowerPoint and the use of databases) and numeracy skills.
• A qualification in HR is desirable.

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