The Role

Invoicing / Billing Administrator

Naas, Co. Kildare

Permanent

Office Based

 

My client is seeking to appoint an experienced Invoicing / Billing Administrator on a permanent basis.

Candidates must have a minimum of 2/3 years’ experience in a similar role.

Experience using Sage Accounts would be an advantage

 

Candidates with a background within Facilities Management or Services would be a distinct advantage

 

Key Responsibilities:

• Scanning of all barcoded documents for billing and reconciling to the internal system (TG).
• Ensure all Sub-Contractors invoices are reflected in the TG system and match rate card.
• Update any shift/contract changes on TG for payroll and invoicing.
• Importing of invoicing date from TG.
• Checking of hours report to ensure accuracy and following up on any inaccuracies.
• Preparation, validation and posting of client invoices to the customer account on SAGE.
• Prepare and corroborate back up data to support client invoices.
• Sending accurate invoices to Clients in a timely manner.
• Ad hoc invoicing and cost recharges as required.
• Examine suspense accounts and follow up on all outstanding issues.
• Resolution of any customer queries on billing.
• Investigation of all credit requests, preparation and posting of all approved credit notes to the customer account on SAGE.
• Scanning and mailing of customer statements.
• Maintenance of customer details for billing in SAGE.
• Ensure Client contracts are set up correctly in TG for invoicing purposes.
• Weekly reports and Ad Hoc reports for the Financial Controller.

The Person

Key Skills:

• Must have a strong accounts background in Billing & Invoicing
• Strong skills in Microsoft Excel & Sage an advantage.
• Strong IT skills and numerical skills.
• Time management and communication skills.
• Team player with a strong work ethic.

 

For more information on this role, please contact Damian Ryan.

Tel: 045-988500 / 085-8749410