Job Reference 14880
Job type Permanent
Location City Centre
Salary € 0-40,000

The Role

Document Controller - Dublin City Centre

Key Responsibilities

  • Manage the Viewpoint for Projects (VFP) system for the project. Where applicable, establish the project on VFP in line with templates and protocols.
  • Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.
  • Act as main point of contact for support for project users of VFP.
  • Development of project file naming protocols with the project team, in line with protocols.
  • Create and manage document workflows in VFP, with direction from the project team, in line with
  • Be responsible for checking quality assurance of all documents on VFP, including checking for compliance and interface.
  • Change control (protocols to be developed with the commercial team and client).
  • Manage and report on outstanding actions of workflows, sample submissions, TQs and RFIs.
  • Electronic distribution of models, drawings and documents. The responsibility of choosing recipients lies with the owner/uploader of the documentation. The Document Controller will check this has been followed as part of the QA process.
  • Establishment and maintenance of central site files, uncontrolled drawings and registers.
  • Collation of O&M/H&S files.
  • Attend meetings to allow engagement of team and stakeholders.
  • Identify and communicate design/document/process opportunities and risks to Project Manager.
  • Ad hoc administrative support to the site team.
  • Cover of administrative duties for holiday/sickness cover, if applicable.

The Person

Experience & Skills

  • Training skills.
  • Ability to effectively communicate with, and educate all stakeholders in the VFP protocols, ensuring the protocols are strictly adhered to.
  • Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.
  • Ability and willingness to train others.
  • Comprehension of naming conventions.
  • Analytical thinker.
  • Attention to detail.
  • Pride in work.
  • Interest in wider project and industry.

Required

  • Intermediate level in all Microsoft Office packages.

Desirable:

  • Advanced user of VF

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