The Role

Leinster Appointments is currently recruiting for a Document Controller in North Co. Dublin.

The role allows for hybrid working options.

Main responsibilities: 

• Manage the Viewpoint for Projects (VFP) system for the project. Where applicable, establish the project on VFP in line with company templates and protocols.
• Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.
• Act as main point of contact for support for project users of VFP.
• Development of project file naming protocols with project team, in line with company protocols.
• Create and manage document workflows in VFP, with direction from the project team, in line with company protocols.
• Be responsible for checking quality assurance of all documents on VFP, including checking for compliance and interface.
• Change control (protocols to be developed with the commercial team and client).
• Manage and report on outstanding actions of workflows, sample submissions, TQs and RFIs.
• Electronic distribution of models, drawings and documents. The responsibility of choosing recipients lies with the owner/uploader of the documentation. The Document Controller will check this has been followed as part of the QA process.
• Establishment and maintenance of central site files, uncontrolled drawings and registers.
• Collation of O&M/H&S files.
• Attend meetings to allow engagement of team and stakeholders.
• Identify and communicate design/document/process opportunities and risks to Project Manager.
• Ad hoc administrative support to the site team.
• Cover of administrative duties for holiday/sickness cover, if applicable.

The Person

Main requirements: 

• 2+ years experience in a Document Controller role preferable
• Training skills.
• Ability to effectively communicate with, and educate all stakeholders in the VFP protocols, ensuring the protocols are strictly adhered to.
• Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.
• Ability and willingness to train others.
• Comprehension of naming conventions.
• Analytical thinker.
• Attention to detail.
• Pride in work.
• Interest in wider project and industry.