Job Reference 15951
Job type Permanent
Location Co. Dublin
Salary € 30,000 -40,000, 40,000-60,000

The Role

Leinster Appointments is currently recruiting for a Document Controller in North Co. Dublin.

The role allows for hybrid working options.

Main responsibilities: 

  • Manage the Viewpoint for Projects (VFP) system for the project. Where applicable, establish the project on VFP in line with company templates and protocols.
  • Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.
  • Act as main point of contact for support for project users of VFP.
  • Development of project file naming protocols with project team, in line with company protocols.
  • Create and manage document workflows in VFP, with direction from the project team, in line with company protocols.
  • Be responsible for checking quality assurance of all documents on VFP, including checking for compliance and interface.
  • Change control (protocols to be developed with the commercial team and client).
  • Manage and report on outstanding actions of workflows, sample submissions, TQs and RFIs.
  • Electronic distribution of models, drawings and documents. The responsibility of choosing recipients lies with the owner/uploader of the documentation. The Document Controller will check this has been followed as part of the QA process.
  • Establishment and maintenance of central site files, uncontrolled drawings and registers.
  • Collation of O&M/H&S files.
  • Attend meetings to allow engagement of team and stakeholders.
  • Identify and communicate design/document/process opportunities and risks to Project Manager.
  • Ad hoc administrative support to the site team.
  • Cover of administrative duties for holiday/sickness cover, if applicable.

The Person

Main requirements: 

  • 2+ years experience in a Document Controller role preferable
  • Training skills.
  • Ability to effectively communicate with, and educate all stakeholders in the VFP protocols, ensuring the protocols are strictly adhered to.
  • Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.
  • Ability and willingness to train others.
  • Comprehension of naming conventions.
  • Analytical thinker.
  • Attention to detail.
  • Pride in work.
  • Interest in wider project and industry.

Apply Now

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