Document Administrator

The Role

Leinster Appointments is currently recruiting for a Document Administrator in Wexford.

This is a fixed term contract for approx. 2 years.

Main duties:

• Maintain and update weekly project reports in conjunction with the site management team.

• Maintain an up-to-date procurement and submittal register.

• Monitor the MC online platform and stay up to date with all project revisions.

• Collaborating information with the projects team to compile comprehensive Risk Assessment and Method Statement (RAMS) documents.

• Manage data and information within the Procore software platform, liaising with the project team at all times.

• Attending project meetings, recording accurate minutes, and circulating them to appropriate stakeholders.

• Generate and distribute regular project management reports to provide insights into project status, milestones, and potential issues.

• Maintain compliance with relevant industry standards, regulations, and internal data governance policies.

• Continuously improve document management processes, optimizing workflows and enhancing efficiency.

• Oversee the recording and tracking of weekly working hours for project personnel.

• Bachelor’s degree in business administration, Information Management, or a related field.

• Proven experience in document control, data management, or a similar role within the construction or engineering industry.

• Familiarity with construction management software, Procore, an advantage

• Strong organizational skills and attention to detail.

• Excellent communication and collaboration skills for interacting with multidisciplinary teams.

• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

• Strong problem-solving abilities and adaptability to changing project needs.

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