The Role

Core Responsibilities
The principal duties and responsibilities of the Accounts Payable Specialist will be:
Processing of invoices to include:
seek relevant approval for non-stock invoices prior to processing
code invoices to relevant expense accounts by reference to GL codes and cost centres
process invoices by matching to relevant P.O.
enter invoices and credit notes onto Netsuite
notify queries to the relevant person responsible and follow up in a timely manner
Reconciliation of supplier accounts in a timely manner each month:
reconcile vendor statements to creditor ledger
investigate and follow up on discrepancies
request missing documents swiftly
maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
supplier payments
generate reports based on invoice due dates to ensure supplier invoices are paid on time
deal with general queries on supplier accounts
various other administrative duties
scanning, filing and storage of documents
assist with other projects as needed

Note: This job description is designed as a general outline of the main duties and responsibilities associated with the post but is not intended to be an exhaustive list of all duties performed. You may be required to carry out other reasonable duties as the Company may require from time to time.

The Person

The Person
The successful candidate will have the following skills and experience:
A minimum 3 years’ experience in an Accounts Payable role (essential)
Hands-on experience with accounting software (Netsuite experience an advantage)
Excellent numerical skills
Strong knowledge of MS Office (particularly Excel).
Good analytical and problem-solving skills
Strong attention to detail and quality orientation
Good organisational and administrative skills
Strong work ethic
Ability to work on own initiative
Ability to be responsible for the Creditors Ledger and maintain it in good order