Job Reference 12964
Job type Contract
Location Co. Kildare
Salary € 0-40,000

The Role

Travel Coordinator / Administrator

12 Month Contract

Maynooth, Co.Kildare 

Salary: €30,000 Neg

Administration experience in Construction/ Engineering essential

The Role:

To provide general administrative and clerical support to office staff and site staff (as required). Main point of contact in Ireland for any travel queries e.g flights/car hire/hotel accommodation.

Main Duties:

  • Point of contact for coordinating all travel and answering any travel related queries for the company
  • Main point of contact  for booking carhire & dealing with any car hire issues
  • Ensuring all staff plan their flights in advance to ensure the most efficient and cost effective means of booking flights.
  • Ensuring flight/car hire request forms are submitted to the  travel coordinator in a timely manner
  • Liaising with hotels
  • Booking flights, hotels on our online travel booking system and liaising with travel agency for an issues arising
  • Keeping a log of all flights booked for the project.
  • Booking both short & long term car hire for staff based on their completed travel requests forms
  • Car hire - Keeping a log of Insurance & Tax expiry dates to ensure staff are displaying valid discs
  • Liaising with car hire company when cars need to be serviced/exchanged etc
  • Ensuring staff are only driving the cars that is assigned to them for Insurances purposes
  • Checking all invoices related to travel, carhire and hotels approving / disproving accordingly

The Person

  • Administration experience in Construction/ Engineering essential
  • Accurate and organised methods of working
    Able to work on own initiative as well as a team player
  • Ability to work under pressure and to tight deadlines
  • Good at problem solving
  • Working knowledge of Microsoft Office packages Word, Excel and Powerpoint
  • Able to type accurately at a minimum of 40 - 50 wpm
  • Previous administration experience in similar role
  • Certificate in Secretarial/office administration or equivalent
  • Attention to detail

Apply Now

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