Job Reference 13095
Job type Permanent
Location Co. Kildare
Salary € 0-40,000

The Role

Office Manager - Co. Kildare

Permanent Full Time

Required to manage the ‘Office function’ and support the sales personnel to grow the business.  Self-Driven professional person required to manage the general office functions.

Duties:

  • Manage the general office functions; Generate required quotations / issue sales invoicing / create project handover documentation / manage debtors’ / process engineer’s timesheets
  • Preparation of Quotations and customer submittals.
  • Generate sales proposals, quotations and tender submissions for Sales personnel.
  • Process time sheets for the engineers on a weekly basis; and issue job numbers as necessary.
  • Meet invoicing deadlines, including weekly monthly and quarterly billing.
  • Resolution of customer and account queries; preparing and issuing ad hoc customer reports
  • Logging customer service calls; and allocating work to the engineers.
  • Vendor Management
  • Health and safety policy upkeep
  • Credit control – Debtor Management.
  • Management of accounts payable & receivable process.
  • Co-ordination of IT solutions, website updating.
  • Purchase of office supplies.
  • Keeping staff holiday records

The Person

Qualifications / Skills:

  • Proficiency in Sage, Excel, Word
  • Some basic accounts experience - accounts payable/accounts receivable
  • Excellent communication and interpersonal skills, and good telephone manner.
  • Excellent organisational skills.
  • Strong attention to detail and an ability to prioritise workload.
  • Ability to work on own initiative and to meet deadlines.
  • Excellent verbal and written English is essential.

Apply Now






PDF, Word Documents only accepted