The Role
Role Description
- We are looking for an experienced Payroll Specialist to work effectively in a multi-functional, multi-cultural environment, who is open to change and will embrace the challenges that arise in a fast-moving environment!
- You will be responsible for the day to day processing of assigned payrolls for France and Luxemburg entities through outsource providers.
Job Responsibilities:
- Ensure payrolls are processed accurately, timely and in accordance with local country requirements
- Validate and submit payroll files from HR and time tracking systems
- Populate additional pay and personnel data into templates for payroll processing
- Ensure all equity transactions are captured and processed within the pay periods
- Complete month end payroll activities
- Ensure that monthly and yearly local tax payments and compliance requirements are met
- Ensure sufficient controls are in place and implemented to capture changes month over month and any differences are reconciled and explained
- Schedule, facilitate and participate in payroll-related meetings and presentations
- Provide timely and accurate reporting to internal and external agencies and local government authorities
- Monitor submission of filings and payments to third parties made for processing vendor
- Interact directly with third parties and tax authorities for issue resolution
- Create and maintain control documentation, process flows and procedures
- Work with HR function to ensure consistent and accurate flow of information
- Work with external providers regarding specific payroll treatment for employees e.g. expatriate, international assignments & equity
- Work with internal and external audit to ensure the integrity of the payroll information
- Ensure a consistent focus and involvement in driving efficiencies and process improvements.
- Intake and action employee payroll issues, including case tracking, payroll vendor inquiries and follow-up with employee
- Report on PTO balances from time off management system
- Other duties as assigned
The Person
Job Requirements:
- Significant experience in similar role in EMEA, France, Luxemburg payroll experience preferred.
- Understanding of and following procedures and HR practices.
- Working knowledge of Workday HCM platform preferred.
- Exposure to stock processing and rules (desirable)
- Exposure to Hypo tax calculations
- To be able to understand the importance of escalating issues that sit beyond the scope of the role.
- Working knowledge of Workday, ADP Streamline
- Experience of Vendor change an advantage
- Fluency in French and English to Native level
- Previous experience in an HR Payroll position essential
- Expert knowledge of local legal requirements, statutory forms and reporting etc.
- Solid administrative skills with knowledge of MS Excel
- Excellent communication and interpersonal skills
- Analytical mind with a will to resolve issues efficiently
- Proactive, ability to work on own initiative and under pressure
- Diplomatic team player
- Professional attitude, understanding the importance of attention to detail
For more information contact Mark Cosgrove on 045 988 500