Job Reference 14092
Job type Permanent
Location Co.Offaly
Salary € 0-40,000

The Role

An exciting opportunity exists for an experienced, energetic Executive PA/Administrator.

Primarily the role would to be to act as PA to the CEO, Finance & Operations Directors.

Duties for CEO / Directors:

  • Manage correspondence, emails and phone calls
  • Action priority correspondence accordingly
  • Arrange all travel – hotels, flights, parking, visa applications
  • Type, print, circulate reports, graphics, letters etc
  • Prepare presentation packs – board reports, in house training, visiting customers, exhibitions etc.
  • Co-ordinate internal and external meetings
  • Prepare expense accounts
  • Order, pack and co-ordinate Christmas hampers distribution
  • Organise gifts for staff / customers

 

Administrating Duties:

  • Arrange all travel – hotels, flights, parking, visa applications for the Group
  • Coordinate graphics, furniture, electric requirements for exhibitions.
  • Complete all application forms and publication / marketing applications for exhibitions.
  • Liaise with staff re Exhibition Hall details, distribution of Exhibitor passes and co-ordinate customer passes
  • Type, print and circulate correspondence
  • Prepare graphics, presentations etc
  • Co-ordinate customer accommodation, transportation and entertainment eg tours, golf, restaurants
  • Circulate announcements of corporate tickets and distribution to customers/staff
  • Circulate customers visitors notice and ensure clothing and catering is managed accordingly
  • Typing, printing, preparation of documents, binding, circulating documents etc
  • Arranging meeting room hire externally – audio visual, catering etc
  • Liaise with Canteen on a weekly basis re catering for future events/meetings etc
  • Manage corporate stationary orders – letter headed paper, business cards, brochures, corporate gifts, diaries, calendars etc
  • Create & update customer mail merges / customer databases
  • Arrange conference calls
  • Ensure best prices for the above

 

 

The Person

Requirements:

  Proven work experience as an Executive PA /Administrator

  Computer literacy (MS Office applications, in particular)

  Excellent organizational skills, with an ability to prioritize important projects

  Strong phone, email and in-person communication skills

The Package

Permanent Role 

€30 000 pa Neg 

Apply Now






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