The Role
Accounts Assistant
Laois - Permanent
Salary: €25-30K
Start Date: October 2017
My client is seeking to appoint an experienced Accounts Assistant on a permanent basis.
The successful candidate will need to have a minimum of 2 years’ experience in a similar role.
Strong Systems and Excel skills would be a distinct advantage
The Person
Key Responsibilities:
Invoices in
- POPs private suppliers & check against PO that orders have been completed and have been assigned with the correct quantity, price and department.
- Put up all invoices on the system to prepare invoices for bank authorisation.
- Check supplier invoices in stores (into stock).
- Pricing of supplier parts.
- Filing of supplier invoices.
- Subcontractor POPs.
- Checking statement end of month and printing month end reports.
Invoices Out
- Dealing with customers.
- Credit control phone calls.
Stock
- Stock in SAGE, checking emails and putting up and putting up volumes of stock.
- Check stock balances for all contracts & format a report email.
Bank
- Bank rec for 3 companies and monitor bank balances reporting to the director if transfers need to be made between accounts.
- Lodgements to bank.
- Exchange foreign currency.
Tenders
- Checking all emails and printing tenders and filling are up on tenders.
- Organising all tenders kept and stores by file, type and customer types.
- Emailing all notification of tenders enquires to company director.
- Follow up on all tenders posted online, emailed or phone into the office etc. within the last 2 weeks.
Sub-Contractors
- Ensure all payments from sub-contractors are filled up.
- Check RCT & Copies of licences.
Insurance
- Check that all vehicles that are on the road are insured weekly.
Credit Cards
- Company credit card reconciliation.
- Reconciliation of each director’s company credit card.
Revenue
- Vat returns and reports.
- P30’s, P45’s and RTD’s.
Employees
- Compile a start-up booklet for new employees with all relevant documents.
- Ensure contracts are signed and returned.
- Keep record of all annual leave booking for staff and compile spreadsheet to be shared with company director.
Payroll
- Enter wages per week.
- Print reports & Payslips
- Cost reports.
- Enter P45’s and contracts.
- P30 reports & returns.
- Ensure all company property is returned by an employee who is leaving prior to the final payment of wages.
General
- Phone calls.
- Filing.
- Email enquiries.
- Post.
Accounts
- Month end reports.
- Profit & loss management.
- P/L & stock balance.
- Reporting of costs.
- Uploading payments on banking online.
For more information on this role, please contact Damian Ryan
Tel: 045-988500